Meeting Planners

Thanks for considering South Fulton for your meeting or event. We can’t wait to help you book the perfect venue. Please download the RFP form below and email the completed document to Our team will respond to your inquiry within three (3) business days.

Meeting Request for Proposal (RFP) Form

*Note: If you require less than 10 sleeping rooms or meeting space only, please contact hotels directly with your request.

STEP 1: Please provide the following information in order to receive hotel proposals.  We may need to call you via phone for additional clarification before sending out your request.  Proposals will be sent directly to you via email from interested hotels.

STEP 2: Once you sign a contract with a hotel, please notify us via email.  This may qualify you for complimentary brochures and other services (e-coupons, photos, and videos).

STEP 3: If you need additional services (Caterers, Transportation, etc.) please let us know.

  • (Providing alternate dates may help your group get a better rate and avoid other conventions. If you are not flexible at all, please say: DATES SET)
  • (Please tell us if your event is Annual, Every 2 or 3 years, or Varies.)
  • (Are you considering other cities besides Atlanta for this meeting?)
  • (Committee, Board, or Client)
  • What date do you need proposals from the hotels by in order to begin the process? (We normally give 5 business days for hotels to respond.)
    Date Format: MM slash DD slash YYYY
  • Please specify what date will you sign a contract to secure a hotel?
    Date Format: MM slash DD slash YYYY
  • (Group discounts begin at 10 rooms per night. Hotels usually can accommodate 4 ppl per room. If you sign a contract for rooms you do not use, the hotel may hold you accountable. Please give your most realistic estimate.)
  • (EXAMPLE: 7/17, Reception, 75 ppl, Light appetizers, Flow)
    DateName of Function Meet & Greet, Banquet, etc.Number of PeopleType of MealSeating Style: Theatre, Classroom, etc. 
  • (EXAMPLE: 7/17, 9-12 pm, General Session, 75 ppl, Classroom)
    DateHoursType of FunctionNumber of PeopleSeating Style: Theatre, Classroom, etc. 
  • Audio Visual Requirements:

  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • HISTORY/FUTURE: (List the city and hotel for last 2-3 years.)
    (Where was your event held previously: EXAMPLE: 2009, Las Vegas, NV, Hilton, $119
  • (EXAMPLE: $119 -139)
  • (Individual call in or Rooming List?)
  • (Airport / Suburbs or Downtown or NOT SURE. If you want to be by a specific attraction say: Aquarium)
  • (Pool, Airport Shuttle, Parking, ADA rooms, etc.)